Yorkshire Business Fair 2025 | Terms & Conditions

Summary

Competition open to Yorkshire Business Fair attendees only, aged 18+. Entrants must visit the Spin the Wheel page hosted on the Elf Marketing website, enter their email address and spin the wheel for the chance to win the grand prize of a 3-night off-peak luxury break at Westonby Lodge, North Yorkshire, the secondary prize of 1-month tailored marketing support, and/or instant-win prizes of an Elf Marketing branded pen, Elf Marketing branded notebook. Promotion closes at 23:59 on 26th February 2025. Full terms and conditions are available below.

Terms & Conditions and Privacy Notice

• Acceptance. By entering this promotion you are deemed to have accepted, and will be bound by, these terms and conditions.
• Eligibility. This promotion is open to Yorkshire Business Fair attendees aged 18 or over only. Employees of Elf Marketing, their families, agencies, or anyone else professionally connected with this promotion, are not eligible to enter. 
• Promotional Period. This promotion opens at 00:00 on 26th February 2025 and closes at 23:59 on 26th February 2025. 
• Entry requirements. To enter this competition entrants must visit the Spin the Wheel page hosted on the Elf Marketing website, enter their email address and spin the wheel to be entered into a prize draw. We reserve the right to disqualify any entries that we have reason to believe are bulk entry, third party or in any way considered fraudulent. 
• Winner selection. There will be up to 250 winners in total, all selected at random from all valid entries received via the Spin the Wheel mechanism, including 1x grand prize winner and 1x secondary prize winner.
• Prize. The grand prize winner of the 3-night luxury break at Westonby Lodge, North Yorkshire will receive a 3-night off-peak luxury break at Westonby Lodge (sleeps up to 8 people across 3 rooms). Extensions, alterations and upgrades are subject to availability and at the winner’s expense. The prize is a 3-night off-peak luxury break for up to 8 people to stay at Westonby Lodge luxury holiday cottage in Lealholm, North Yorkshire. The break will be for a 3-night (Fri-Mon or Mon-Thu) off-peak break taken between 28th March 2025 – 28th March 2026 (one-year validity), excluding all UK school holidays, Christmas, New Year and bank holidays. Prize excludes travel and other related expenses. The prize must be booked by 31^st December 2025. All dates and break options are subject to availability. Winner must be lead guest and be present on arrival. Anyone under 18 must be accompanied by someone over the age of 25 in the same unit of accommodation. Maximum prize value £1,000. Please note: Westonby Lodge is a non-smoking property, and one well-behaved dog is permitted, both subject to terms and conditions at westonbylodge.com/faqs/. Booking and staying at Westonby Lodge will be subject to Westonby Lodge’s terms and conditions, see westonbylodge.com/booking-terms/. Secondary 1-month marketing prize consists of 4-hours marketing support across a consecutive 4-week period. All support provided is at the discretion of Elf Marketing. Marketing support must begin within 90 days of prize draw.
• The terms and conditions of any third-party supplier will also apply to the prize where applicable. If there is a conflict between third-party terms and conditions and these terms and conditions, these shall take precedence.
• The prize is non-transferable and cannot be sold or auctioned. No cash or other alternative to the prize will be offered unless in the event of unforeseen circumstances, in which case we reserve the right to offer an alternative prize of equal or greater value than the original.
• Notification. The 1x grand prize winner of the 3-night luxury break at Westonby Lodge, North Yorkshire and the 1x secondary prize winner of the 1-month marketing support will be informed of their prizes by email within 10 working days following the end of the promotion, unless otherwise specified.
• Reasonable efforts will be made to contact the winner using the details on entry. However, if a response has not been received within 96 hours, or if the selected winner is ineligible, otherwise in breach of these terms and conditions, or unable to take up the prize for any other reason, we reserve the right to select an alternative winner using the same process referred to above in these terms and conditions. 
• We accept no responsibility for failed delivery due to the provision of incorrect contact details by you.
• Delivery. The winner will receive their prize within 30 working days following the end of the promotion, unless otherwise specified. In any event the prize must be claimed and taken within six months of the closing date.
• Limitation of liability. To the extent permitted by law, we accept no liability for any damage, loss or injury suffered (including loss of opportunity) whether direct, indirect, special or consequential, arising in any way due to entering this promotion or taking up a prize. We are not responsible for any third-party acts or omissions.
• Intellectual property. You will retain ownership of any content, submissions and other material that you submit as part of this promotion. However, you grant us (and our agents and affiliates) a non-exclusive, royalty free, worldwide, irrevocable, perpetual licence to use any such content, submissions and other material for the purposes of this promotion. 
• Publicity. The winner may be asked to take part in publicity relating to this promotion but this will be discussed with the winner before taking place. 
• Winner’s name. In accordance with the Advertising Standards Authority CAP Code, we intend to make available the surname and county of any winner. Any winner that objects must notify us as soon as possible after you are informed that you have won.
• General terms. No bulk, machine-generated consumer group or third-party entries will be accepted. Entries are restricted to one entry per person. In the event of multiple entries being received from the same person or account, only the first entry will be accepted.
• We reserve the right to disqualify incomplete, altered or illegible entries. No responsibility will be accepted for entries lost, damaged or delayed, technical or telecommunications faults. Proof of submitting is not proof of receipt.
• We reserve the right, in our absolute discretion, to verify the winner, including, but not limited to, proof of identity and/or age, as required, and to withdraw a prize where there are reasonable grounds to believe there has been a breach of these terms and conditions or otherwise where an entrant has gained advantage in participating in the promotion or has won using fraudulent means. 
• Our decision is binding in all matters relating to this promotion, and no correspondence shall be entered into. 
• Owing to exceptional circumstances outside our reasonable control and only where circumstances make this unavoidable, we reserve the right to cancel or amend the promotion or these terms and conditions at any time, but will always endeavour to minimise the effect to you in order to avoid undue disappointment.
• Governing law & jurisdiction. These terms and conditions (and any non-contractual disputes/claims which arise out of or in connection with them) will be governed by English law and we and you submit to the exclusive jurisdiction of the English courts.
• This promotion is in no way sponsored, endorsed, administered by or associated with The Yorkshire Society. You are providing your information to us. By participating in this promotion, you agree to a complete release of The Yorkshire Society from any claims.

Privacy Notice

• Data Controller. Elf Marketing Limited (ICO registration number ZB409160) is the data controller in respect of this promotion. 
• We are required to comply with the provisions of the Data Protection Act 2018 and the UK General Data Protection Regulation in relation to the processing of any personal information obtained from you, including when you take part in this promotion. Elf Marketing Ltd takes the protection of your personal information seriously. 
• Why do we need to process your personal data? We want our promotions to be administered fairly so that all entrants can enjoy them. To do this well, we need to process some of your personal data. We will process your personal data to administer the promotion, to confirm that you have complied with the terms of the promotion, to confirm whether you have won a prize, to communicate with you in relation to any prize you may win and to deal with any queries you have in relation to the promotion.
• What information do we process? When you enter a promotion we need your contact information. If you are a winner we may ask for your date of birth in order to confirm your eligibility to enter the competition and other contact information so we are able to send your prize to you. We will also collect any personal information you include in your message.
• How long do we keep personal information for? If you exercise your data protection rights, we will keep a record of your request and our response indefinitely, to be able to show that we responded properly and fairly to your request. Otherwise we will keep your data for the following time periods:

• Will we sell your personal data to anyone else? No. That’s not something we do.
• We will share your personal data as required by law or where we are asked to do so by a public or regulatory authority.
• We will not pass your personal information outside of the UK or EU or to any other external organisation without your prior permission.
• Direct marketing. We may ask whether you want to receive marketing from us – it’s your choice, but if you sign up for marketing please read our general privacy notice at elfmarketing.co.uk/privacy-policy. 
• Publicity. If you are a winner or runner up, we may use your data for publicity purposes as explained in the terms and conditions above.
• What are your rights and how can you exercise them? We can be contacted by post at: Elf Marketing Ltd, Shortwaite Farm, Lealholm, Whitby, North Yorkshire YO21 2AA
• We have appointed a Data Protection Officer, who can be contacted by post at the address above, or by email sent to Rosa Byatt-Goodall
• We process personal data in compliance with applicable data protection law. The lawful bases we rely on for our primary processing purposes are as follows:

• You have the following rights under data protection law:
  • to ask us to tell you what personal data we are processing that relate to you (right of access);
  • to require us to rectify or stop processing inaccurate personal data (right to rectification);
  • to require us to delete personal data relating to you, subject to there being valid grounds (right to erasure);
  • to require us to restrict our processing activities, subject to there being valid grounds (right to restriction);
  • to object to processing, in particular to profiling (right to object) and direct marketing (by withdrawing your consent);
  • to ask that personal data about you be sent to another controller of your choosing, subject to there being valid grounds (right to data portability).
• You can notify us of your wish to exercise any of these rights by contacting the Data Protection Officer, using the contact information provided above.
• You also have a right to lodge a complaint with the Information Commissioner’s Office (the data protection regulator for the United Kingdom) or in some circumstances, another European Union data protection authority.
• Cookies. We may download cookies to your computer when you log on to our website. For more information about our commitment to your privacy and details of how we use cookies, please refer to our general Privacy Notice at elfmarketing.co.uk/privacy-policy. 
• Changes to this privacy notice. This privacy notice is effective from the opening date set out above. You can check if the privacy notice has changed by revisiting this webpage at any time.